Common Swimrun Rules

There are atleast two out of nine races in Finland that have adopted the swimrun rules of ÖtillÖ: Folkhälsan swimrun (because it’s an ÖtillÖ merit race) and Midnight Sun Swimrun. The other swimrun races in Finland have very similar rules but they might deviate slightly. They tend to be less stringent as far as minimum equipment requirements is concerned. All in all ÖtillÖ rules are all encompassing and set the current standard in most swimrun’s around the world. One of the few exceptions may be the ÖtillÖ rule regarding pull buoy size and maximum allowable flippers. A lot of swimrun event organisers allow more freedom for maximum pullbuoy size and flippers. Also it has turned out that the standard of course markings varies a lot from event to event. Markings is often what separates a good race experience from a bad one. So find out before you sign up for some random race. A good event has bright markings equally spread, and posted at the same height. There should not be room for interpretation where to go next. It’s the only way to make the race a “fair affair” for new comers and athletes who have already done the course several times.

1. Organization

1.1 Race organization

XXXX Swimrun is organized by XXXX
Adress and contact details of race directors and jury

2. Entry pre-requisite

2.1 To be able to participate in XXXX SWIMRUN you need to race in a team consisting of two persons who are at least 18 years old and are able to swim. Younger persons can be admitted to the race by jury approval.
2.2 Each team member needs to have a valid Swimrun insurance.
2.3 Your application is final. The Race Organization will not reimburse your entry fee. In case of pre-race injury entry fee can be reimbursed, by jury, against a medical certificate. The certificate must be presented prior to the race.
2.4 you are allowed to change one team member to a person of the same gender.
2.5 Contestants are not allowed to sell their right of participation to third parties.

3. Race course

3.1 Race course
3.1.1 The race course is marked
3.1.2 The participants must follow the marked course
3.1.3 The participants who do not follow the marked course will be disqualified
3.2 Water checkpoints
3.2.1 There will be several water / food checkpoints throughout the course
3.3 Medical points
3.3.1 There will be several medical points where participants can get help if needed
3.3.2 There will be medical staff and equipment in boats and on land.

4. Equipment

4.1 General about Equipment
4.1.1 All teams must carry all their equipment from start to finish, if a team fails to bring all of their equipment to the finish line they will be disqualified. All equipment, including snacks and like, must be labelled with participant’s name, team name, or number.

4.2.1 Mandatory equipment per team
1 First aid pressure bandage, in waterproof packaging
Two Neoprene Wetsuits, one per person, suitable for water temperature of 10 degrees Celsius
One Compass/Watch Compass
Two Whistles, one per person
One Emergency blanket (spaceblanket) / team
2 cups, one for each person. There are no disposable cups at the aid stations.

4.2.2 Per person Solo races
1 First aid pressure bandage, packed waterproof
1 Emergency blanket (spaceblanket)
A Neoprene wetsuit suitable for the current water temperatures
1 Compass/Watch Compass
1 Whistles, 1 per person
Pullboy or other floating device
1 cup per person. There are no disposable cups at the aid stations.

4.3 Mandatory equipment that the organization will supply
Race bibs must be worn visible all the time during the race
Timing chip (lost or not returned timing chip will be charged 100 Euros or equivalent)
Swimcaps must be worn visible during all the swims

4.4 Recommended equipment
4.4.1 Tether
4.4.2 Water bladder

4.5 Equipment check
Random gear checks will be performed before and after the race. NOTE! Teams that do not show the mandatory equipment at the gear check may face disqualification.

4.6 Equipment that is NOT allowed
4.6.1. Flotation help: Bigger than 40 cm x 30 cm x 15 cm (applies on ÖtillÖ Merit race) Bigger than 100 cm x 60 x 15 cm. (applies on non-merit races)

4.6.2 It is forbidden to modify wetsuits with paint or color that washes off in the water. Doing so will result in immediate disqualification.
4.6.3 Swim fins are NOT allowed if the fin is longer than 15 cm. Measurement is from the toe to the end of the fin. 

5. Timing

5.1 Timing
5.1.1 The time is from the start until the finish line
5.1.2 The team must pass all timing checkpoints and the finish line together
5.2 Cut offs
5.2.1 Throughout the course there will be cut off points where the teams need to pass by a certain time to be able to continue racing.
5.2.2 Information about the cut off times will be given the day before the start.

6 Racers’ responsibility

6.1 General
6.1.1 The participants must know the rules and follow them.
6.1.2 The participants shall respect all other participants, the organization, spectators and the people living in the race area.
6.1.3 The participants are not allowed to use unfair methods to gain advantage.
6.1.4 Any type of doping is forbidden. XXXX Swimrun follows the guidelines set by FINADA, The Finnish Antidoping Agency. We require all contestants to acquaint themselves with, and follow, these rules and guidelines.
6.1.5 The participants are obliged to help in case of emergency if the organization is asking for help.

6.2 Before the race
6.2.1 The participants can practice and scout the course prior to the race but they must respect the residents of the area and behave according to the Finnish “right to roam” (jokamiehenoikeus). Training recommendations for the area will be communicated via newsletter to the racers, as some areas are sensitive from an environmental perspective. These recommendations must be respected.

6.3 During the race
6.3.1 The participants participate at their own risk and cannot hold the organization responsible for any accident during the race.
6.3.2 The teams are obliged to help to the best of their abilities any another team that have sustained an injury or a medical emergency.
6.3.3 A team that has abandoned the race shall report it to the organization as soon as possible.
6.3.4 The participants are not allowed to throw trash in the nature. If a team does so, they will be disqualified.
6.3.5 For safety reasons we will allow NO tow-line on the first running sections of any race.

7. Race jury, rules and protests

7.1 Race jury
7.1.1 Race jury is the race director and two persons from the race organization.
7.1.2 The race jury:
– Enforces the rules
– Makes decisions on the outcome of a protest
– Makes decisions on disqualification
– Makes decisions on course changes and changes to the rules
7.1.3 At least two members of the jury are needed for taking a race jury decision.
7.1.4 The race jury has the right to use “common sense” to take a decision about any situation that arises, if a clear solution to it is not stated in the rules
7.1.5 The decisions of the race jury are final.

7.2 Protests
7.2.1 A protest must be made in writing to the race organization within an hour after finishing the race.
7.2.2 A protest must include:
– Time and location
– Team number and signatures of the team members
– Team number or team name of the team that the protest is against
– The reason(s) for the protest
– (If possible) witness with name or team number
7.2.3 A protest that does not fill the criteria of point 7.2.2 Will be ignored.
7.2.4 A decision from the race jury will be communicated to those involved as soon as possible.

7.3 Disqualifications
Failure to follow the rules leads to disqualification.

7.4 External assistance
Receiving assistance from people outside the race organization is forbidden. Each team must make their own way from start to finish.

8. Safety

8.1.1 The Race organisation must do a risk assessment and take the required steps to minimize the risk of the event. Both for the participants and for the staff.
8.1.2 The Race organisation must have the necessary amount of safety crafts and safety staff in place for the swims depending on their risk exposure.
8.1.3 The two members of each team must stay together at all times and must not get more than 10 meters apart from each other.
8.1.4 The race organization can refuse a team their right to continue in the race, if the jury judges the team is too fatigued or in such a physical condition that continued racing would mean unnecessary risk.

9. Media and sponsor exposure

9.1 Sponsor markings
The teams are allowed to have sponsors marked on their race gear.

9.2 Race bibs and timing chips
Race bibs must be worn visible all the time during the race. The race bibs can not be modified in any way and must be worn all the time. Folkhälsan Swimrun Solvalla is an environment conscious race and we are reusing the bibs. Please return the bibs at the marked baskets found on the venue.

9.3 Photograph and video rights
The participants grant the race organization the right to use photographs and video material taken during the race free of charge in marketing, press material, internet, television etc.

9.3.1 All teams will be photographed before the race for safety reasons and for marketing use.

10. Accepting the rules

By entering the race, each team member accepts the rules in full.

11. Image rights

Rights to all images from the event are reserved. Any unauthorized commercial use of images will be legally pursued.

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